During operations, most businesses need to use essential software such as the Windows operating system and the Microsoft Office suite. However, when purchasing licensed software, many customers face difficulties because there are so many options available, such as OEM, FPP, Medialess, Bind, Full box, No box, Office 2021, and Office 2019.
In reality, each type of software is suitable for a different set of needs. Some businesses want to optimize costs, some need clear copyright records, while others prioritize flexibility when changing devices in the future.
With our portfolio of genuine licensed Microsoft software, Innocom helps businesses choose the right product based on their actual operational needs, avoiding over-purchasing, buying the wrong version, or selecting an unsuitable licensing model.
1. Why should businesses choose the right software license from the start?
Purchasing licensed software is not just about buying an activation key to install on a computer. For businesses, it is an essential part of IT asset management, risk management, and standardizing the working environment for employees.
Choosing the right type of software right from the beginning helps businesses:
- Optimize investment costs for each group of computers.
- Easily manage licenses as the number of devices grows.
- Reduce risks during audits, handovers, or personnel changes.
- Ensure stable computer operation and minimize software errors.
- Enjoy greater convenience when reinstalling, upgrading, or changing devices.
Conversely, selecting the wrong license type can lead to issues such as buying an overly expensive version compared to actual needs, lacking sufficient archived documentation, difficulty in managing multi-device deployments, or incompatibility with future device replacement plans.
2. Should businesses buy Windows or Office first?
Before choosing specific products, businesses should clearly define the problem they need to solve.
- If computers do not have a valid operating system, need reinstallation, require standardization on new devices, or need replacement of unverified operating systems, businesses should prioritize Windows 11 Pro.
- If computers already have a stable operating system but employees need tools to work with Word, Excel, PowerPoint, Outlook, contracts, reports, spreadsheets, emails, and internal documents, businesses should prioritize Microsoft Office Pro Plus.
In many cases, businesses should deploy both Windows and Office simultaneously to ensure computers are standardized from the operating system foundation to daily productivity tools.
Licensed software products provided by Innocom
| Category |
Product |
|
Windows |
Win 11 Pro OEM DVD (FQC-10528) |
| Win 11 Pro FPP USB full box (HAV-00163) | |
| Win 11 Pro FPP USB no box | |
|
Office |
Office 2021 Pro Plus Medialess full box (269-17185) |
| Office 2021 Pro Plus Medialess no box | |
| Office 2021 Pro Plus bind full box | |
| Office 2021 Pro Plus bind no box | |
| Office 2019 Pro Plus Medialess full box | |
| Office 2019 Pro Plus Medialess no box | |
| Office 2019 Pro Plus bind full box | |
| Office 2019 Pro Plus bind no box |
3. Which version of Windows 11 Pro should you choose?
When buying Windows 11 Pro licenses, customers often see names like OEM DVD or FPP USB but may not fully understand the differences. Simply put, both are genuine Windows 11 Pro licenses, but they differ in packaging, how the license is tied to the computer hardware, and the level of flexibility when changing devices, upgrading hardware, or managing long-term licensing.
Detailed comparison table: Windows 11 Pro OEM DVD vs FPP USB
|
Criteria |
OEM DVD |
FPP USB |
| Definition | OEM licenses are typically bundled or tied to a specific device. | FPP (Full Packaged Product) is a retail packaged license that offers greater flexibility. |
| Format | License key + DVD | License key + USB (available as full box or no box) |
| Transfer to another PC | ❌ Restricted transfer; permanently tied to the first installed hardware | ✅ Transferable to another computer |
| License transferability | ❌ Not allowed | ✅ Allowed to transfer to a new machine |
| Documentation management | ❌ Standard | ✅ Easier to store records, especially full box versions |
| Hardware upgrade | Replacing the motherboard loses the license | License key retained even when replacing the machine |
| Technical support | Installer’s responsibility (no direct MS support) | Direct support available from Microsoft |
| Best suited for | Businesses with fixed office desktop computers | Businesses needing flexible licenses or for critical machines |
| When to choose | To save costs when machines rarely change | For easier management, record-keeping, and future machine transfers |
Conclusion: Windows 11 Pro OEM DVD is the best solution for businesses looking to optimize initial investment costs. However, because this license type binds permanently to a single machine, OEM is best suited for fixed office workstations. Conversely, if your business needs flexibility to reuse licenses when upgrading hardware or replacing employee devices, consider investing in the FPP USB version.
4. Which version of Office Pro Plus should you choose?
With Office Pro Plus, businesses not only need to choose between Office 2019 and Office 2021, but also understand formats like Medialess, Bind, Full box, and No box.
Simply put:
- Office 2019 Pro Plus: Suitable for those needing a stable, familiar, and cost-effective Office suite.
- Office 2021 Pro Plus: Suitable for those wanting newer features and a longer-term investment.
4.1. Comparison between Office 2019 Pro Plus and Office 2021 Pro Plus
|
Criteria |
Office 2019 Pro Plus |
Office 2021 Pro Plus |
| Definition | Office license for 2019 version | Office license for 2021 version |
| Version age | Older | ✅ Newer |
| Interface | Familiar and easy to use | Modernized interface |
| Features | Sufficient for common office needs | Includes more advanced improvements |
| Windows 11 compatibility | Works well | ✅ Better optimized |
| Cost | ✅ More cost-effective | ❌ Higher |
| Long-term use | Suitable for basic needs | ✅ Better suited for long-term investment |
| Target user | Small businesses, general offices, shops, branches | Businesses with heavy document, reporting, and data workloads |
| When to choose | Basic Word, Excel, PowerPoint, Outlook needs | Need newer features and longer usability |
Conclusion: Office 2019 Pro Plus is the best cost-saving solution if your staff only requires basic office application processing and long-term stability. On the other hand, if your business wants employees to experience updated security features, smarter data formulas, and seamless performance with modern operating systems, investing in Office 2021 Pro Plus is recommended.
4.2. Comparison between Office Medialess and Office Bind
|
Criteria |
Office Medialess |
Office Bind |
| Definition | Office version without physical USB/DVD installation media | Office version using account-based binding/activation |
| Installation method | Download installer and enter key/license | Activate according to bind instructions |
| Requires IT skills? | ✅ Recommended to have IT or skilled personnel | ✅ Recommended to consult before deployment |
| Multi-PC deployment | ✅ Suitable | ✅ Suitable with proper license management |
| Ease of reinstallation | Depends on key/installer storage | ✅ More convenient with proper management |
| License management | Standard | ✅ Superior when properly advised |
| Target user | Businesses with internal IT staff | Businesses prioritizing clear management/activation |
| When to choose | No physical media needed, sleek deployment | Want convenient activation and management |
Conclusion: Office Medialess helps businesses save on upfront procurement costs, making it suitable for fixed office computers with minimal changes. Conversely, if your business values digital asset control, flexibility, and easy license reassignment when upgrading employee machines, the Office Bind (account-linked) line is a worthy investment.
5. Frequently asked questions when choosing software licenses
Should small businesses choose Office 2019 or Office 2021?
If a small business wants to minimize costs and only uses basic Word, Excel, PowerPoint, and Outlook features, Office 2019 Pro Plus is suitable. If the business wants newer features and long-term usability, Office 2021 Pro Plus is recommended.
Should office computers use Windows 11 Pro OEM or FPP?
For fixed office computers with rare hardware changes, Windows 11 Pro OEM is ideal. If your business needs full physical packaging that is easier to archive and manage, select Windows 11 Pro FPP USB full box.
Is it necessary to buy Full box versions for all computers?
Not necessarily. Full box options fit important computers or businesses requiring complete physical asset documentation. For regular workstations, no-box or lower-cost licensing choices can be considered.
Is Medialess suitable for businesses without an IT department?
If your business lacks dedicated IT personnel, consult with Innocom prior to selecting Medialess. If you require installation convenience and physical records, full box versions or vendor installation support may be preferable.
Should we purchase Office for all employees or only specific departments?
Businesses should purchase Office for employees who regularly handle documents, spreadsheets, reports, emails, and client files. For roles with minimal Office usage, re-evaluate actual needs to optimize software spending.
Does Innocom offer consultation before purchasing?
Yes. Innocom offers consultation tailored to your computer count, user groups, budget, archiving requirements, and actual deployment strategies.
Businesses seeking genuine licenses for Windows 11 Pro, Office 2021 Pro Plus, or Office 2019 Pro Plus can contact Innocom for expert guidance. Innocom will help you choose the exact license type for your operational needs, ensuring optimal costs, seamless deployment, and easy management.
Contact Innocom today via Hotline 1900.068.895 for tailored consultation and setup support at the best prices!
